EXHIBITOR INFORMATION
The Illinois High School Theatre Festival invites businesses, colleges, and universities to exhibit at this year's Festival.  The exhibit area will be located in the Krannert Center Main Concourse at the University of Illinois, Champaign, IL.  Set-up will begin at noon on Thursday, January 9, 2025.  Any college or university planning to participate in the audition process at the Festival is required to provide an exhibit that will be staffed by its personnel.  Everyone involved in staffing exhibits at the Festival must be officially registered as a participant with your company or university. 

Festival participants will visit the exhibit area during the following hours:  
Thursday, January 9, 2025:  4:00 pm - 9:30 pm
Friday, January 10, 2025:  8:00 am - 10:00 pm
Saturday, January 11, 2025:  9:00 am - 2:00 pm

Exhibitors are expected to stay through 2:00 pm on Saturday!

PLEASE NOTE:  Exhibit space is LIMITED!  Due to the increasing size of the Festival and the capacity of the facilities, exhibit spaces are at a premium and will fill quickly.

THE EXHIBITOR REGISTRATION FORM IS NOW CLOSED

EXHIBIT REGISTRATION FEES
Exhibit space includes:  (1) - 6' table, (2) - chairs, and (2) attendee registrations

Exhibit Space for an ITA Member:  $250.00

Exhibit Space for an ITA Member with standard electricity: $300

Exhibit Space for a Non-ITA Member:  $400.00

Exhibit Space for a Non-ITA Member with standard electricity:  $450.00

Additional Exhibitors (ITA members):  $50.00 each

Additional Exhibitors (NON-ITA members):  $65.00 each

Your exhibit space fee includes 2 registrations.  If you participate in college auditions, you get 3 included registrations.

PAYMENT:  We accept checks (payable to the University of Illinois), PO, and credit card for Exhibit Registration.

Checks can be mailed to:

Conference and Event Services
Illini Union
1401 W. Green Street
Urbana, IL 61801

PLEASE BE AWARE:  Each exhibit will need to provide their own table cover (cloth/drape).  There will be no table cover provided.

An online list of all exhibitors attending the 2025 Festival will be made available to all schools.  Your organization name and website address will be listed on the website and Guidebook app and will alert attendees to your presence at the Festival before the weekend arrives.

REGISTRATION DEADLINE/ CANCELLATION POLICY

DEADLINE:  The deadline to register as an exhibitor is October 18, 2024.  After October 18, an additional $50.00 registration late fee will be assessed as well as a $15.00 per person late fee.  On-site registrations will NOT be accepted.

CANCELLATION:  We will issue a refund if the cancellation request is submitted by November 1, 2024.  All cancellations must be submitted in writing via email to uiucevents@ihstf.org.  No refunds will be provided after that date.

OTHER IMPORTANT EXHIBITOR INFORMATION

MATERIALS TO SEND:
Please send all of the following materials to exhibits@ihstf.org:

• Informational blurb about your company/college/university
• Logo (240p x 240p)
• Header (640p x 240p)
• If also purchasing an advertisement, please visit HERE for advertising specifics.

LIST OF NAMES:
You are required to send a full list of names for each type of exhibitor within 2 business days of submitting your registration.  Click HERE for this document.  This must match the number of exhibitors you provided in the form.  Any changes or additions may be subject to additional charges.  Please return the list of names as an excel document.  We will NOT accept the excel list of names if you haven't submitted the online registration form.

ACCOMMODATIONS:
Transportation, Parking, Meals, Hotels:  Click HERE for information. 
Load-In Map:  Click HERE for an exterior view of where to load-in. (coming soon)

Shipping Information: 
Arrange to have your materials arrive at the Krannert Center Loading Dock between January 6 - 8, 2025. The University of Illinois is completely closed from December 20, 2024 - January 2, 2025. They will not accept any packages that arrive prior to January 6.

Ship To:

Krannert Center for the Performing Arts – Loading Dock, Illinois St.
IHSTF - Exhibitor Name
Attn: Events
500 S. Goodwin Ave
Urbana, IL 61821

***It is recommended to include that the Loading Dock is on the North side of the building. Access through Illinois Street.

EXHIBITOR GUIDELINES

Please be aware that all exhibitors must provide their own audio-visual equipment and extension cords, as neither the University nor the Festival will be responsible for providing those items.

Illinois Theatre Association policies do NOT permit the selling of merchandise by exhibitors during the Festival.  Complimentary items (no food, candy or liquids) are encouraged!

Photo or video of participants is strictly prohibited without the express written permission of the Illinois Theatre Association.

We appreciate the crucial service that exhibitors and workshop leaders provide for the Festival and students, but there are a few guidelines we must clarify:

• Any display, workshop, or promotion must clearly meet the needs of the students and/or sponsors attending the Festival.
• Educational recruiters must be connected to accredited institutions.
• Workshops cannot be used to actively sell products or services.
• Workshops and exhibitor participation must be of quality and valuable to the education and support our students and sponsors.

The Festival Committee reserves the right to reject the participation of any exhibitor or workshop leader who they feel does not meet the above guidelines.